Nina · Appointment confirmer

Appointment reminders on autopilot

Messages each client the day before to confirm, and lists who has not answered.

Every day 5pm

Type your site or say what you sell. The first result is free.

Who it is for

For anyone who works by appointment: salon, barbershop, clinic, tattoo studio, photographer, trainer. Every no-show is an unpaid hour, and confirming one by one eats the end of the day.

Every day at 5pm it reads tomorrow's appointments in your agenda or sheet and writes each client a confirmation with the time and an easy way to say yes or ask to reschedule. After your ok it sends on WhatsApp and notes who confirmed, who wants to move and who did not answer. It does not reply on the spot: it looks after people who already booked.

How it is done by hand

By hand, at the end of the day you open tomorrow's agenda, copy each client's name and time and write one message at a time. Whoever does not answer becomes a hole in the schedule and you only find out on the spot. It reads tomorrow's agenda, writes each confirmation with the time and leaves a list of who confirmed, who wants to reschedule and who stayed silent.

Example of what it writes

Example of the confirmation it leaves for you to approve, for a haircut booked for tomorrow. The name and time are made up, only to show the format.

Hi Marina! This is Studio Aurora. Confirming your haircut tomorrow, Thursday, at 2pm. Can you make it? Reply YES to confirm or tell me another time.
End of day: 7 confirmed, 1 asked to reschedule, 2 no answer. Want me to ping the 2 again tomorrow morning?

How it works

Reads tomorrow's appointments from your agenda
Writes each client a confirmation, with the time and a way to answer yes or reschedule
Sends the ones you approve the day before
Marks who confirmed, who asked to move, and lists who stayed silent

Needs

Your agenda, or the sheet where you keep appointmentsWhatsApp

It asks you for

Where your appointments are and how long before to message

Before it acts

You read each confirmation first. Nothing goes to a client until you say yes.

When it is not for you

Not for anyone whose booking system already sends confirmations on its own. It also does not answer on the spot when someone asks if a slot is free: it looks after people who already booked. Changing or cancelling a slot in your agenda stays with you.

Frequently asked questions

How do I remind clients of their appointment on WhatsApp?

Send a message the day before with the time and a question that is easy to answer, like YES to confirm. The employee writes each one and sends after your ok.

How do I stop clients from missing appointments?

Confirming the day before helps, and leaves time to fill the slot if someone drops out. Nobody can promise there will be no no-shows. It handles the confirmation and shows who did not answer.

Do I have to change my booking system?

No. It reads the agenda or sheet you already use, opened once on its screen. If your system already confirms on its own, you do not need it.

Does it message clients without me seeing?

No. Each confirmation shows up as a draft and goes out only after your yes.

How much does it cost?

From $30 a month, about 40 hours of work. The first result is free, before any card.